For Parents » Annual Public Notices

Annual Public Notices

2021-22 ANNUAL PUBLIC NOTICES 

At the beginning of each academic year, School Districts are required, pursuant to federal and state laws  and regulations, to provide students and their parents with certain annual notices. Below is the Campbell  Shatley model annual public notice that includes all the required notices for all students in grades K-12. 

At a minimum, your School District's annual public notice must include all the items listed below; however,  your School District's notice can include additional items, including notices regarding use of school  technology and the Internet.  

  1. Student Records: Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act ("FERPA"), a federal law, gives parents and  students over eighteen (18) years of age ("eligible students") certain rights with respect to the  student's education records. These rights are: 

  • The right to inspect and review your child's education records within forty-five (45) days of the  day the school receives a request for access. You should submit to the school principal a written  request that identifies the record(s) you wish to inspect. The principal will make arrangements  for access and notify you of the time and place where the records may be inspected. 
  • The right to request an amendment of your child's education records that you believe are  inaccurate or misleading. You should write the school principal, clearly identify the part of the  record you want changed and specify why it is inaccurate or misleading. If the school decides  not to amend the record as requested, the school will notify you of the decision and advise you  of your right to a hearing regarding the request for amendment. Additional information  regarding the hearing procedures will be provided to you when you are notified of the right to  a hearing. 
  • The right to consent to disclosures of personally identifiable information contained in your  child's education records. FERPA requires that the school obtain your written consent prior to  the disclosure of any such information with certain exceptions. School Officials with a  legitimate educational interest are an exception and do not need parental consent. For a  complete list of the disclosures that elementary and secondary schools may make without  parental consent see 34 CFR Part 99.37.
  • A School Official includes any of the following when that person has a “legitimate educational  interest” in having access to the information
  1. Any administrator, certified staff member, or support staff member (including health,  medical, safety, and security staff) employed by the school district; 
  2. A school board member; 
  3. A contractor, consultant, volunteer, or other party to whom the school district has  outsourced services or functions, such as (but not limited to) an attorney, auditor, cloud  storage provider, consultant, expert witness, hearing officer, law enforcement unit,  investigator, insurer/insurance company adjuster, investigator, or any other  claims representative, medical providers or consultants, or counselors/therapists, provided  that the person is performing a service or function for which the school district would  otherwise use employees, is under the direct control of the school district with respect to  the use and maintenance of education records, and is subject to FERPA requirements  governing the use and re-disclosure of PII from education records; 
  4. A person serving on a committee appointed by the school board or by the administration  of the school district, such as a disciplinary or grievance committee or other review  committee.

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A school official has a “legitimate educational interest” if the official needs to review an  education record in order to fulfill his or her professional responsibility. 

  • The School District may release "directory information" about a student unless you have  advised the school to the contrary. The School District has designated the following  information as directory information: 

Student's Name 

Degrees, honors, and awards received 

Address 

Date and place of birth

Telephone listing 

Electronic mail address

Photograph 

Participation in officially recognized  

activities and sports 

Major field of study 

Weight and height of members  

of athletic teams

Grade level 

Most recent educational agency  

or institution attended

Dates of attendance 

Enrollment status 



  • The primary purpose of directory information is to allow the school to include this type of  information from your child's education records in certain school publications. Examples  include:  
  1. A playbill, showing your student's role in a drama production; 
  2. The annual yearbook; 

iii. Honor roll or other recognition lists; 

  1. Graduation programs; or  
  2. Sports activity sheets, showing weight and height of team members. 
  • Directory information may also be disclosed to outside organizations without your prior written  consent. Outside organizations include, but are not limited to, companies that manufacture  class rings or publish yearbooks.  
  • In addition, under federal law, we are required to provide military recruiters and institutions of  higher education, upon their request, with the names, addresses and telephone numbers of high  school students unless the student or parent has advised the school that they do not want such  information disclosed without their prior written consent.  
  • If you do not want the school to disclose some or all of the directory information described  above from your child's education records to all or certain recipients without your prior written  consent, the School District must be notified in writing within fourteen (14) days of the  beginning of the school year or within fourteen (14) days of your enrolling in the School  District. For your convenience, a form that can be used for this purpose is provided at the end  of this Notice. An “opt out” is perpetual and can only be rescinded in writing.  
  • The right to file a complaint with the U.S. Department of Education concerning alleged failures  of the School District to comply with the requirements of FERPA. The name and address of  the office that administers FERPA is: 

Student Privacy Policy Office 

U.S. Department of Education 

400 Maryland Avenue, SW 

Washington, DC 20202-5901

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  1. Non-Discrimination: Title VI of the Civil Rights Act of 1964; The Rehabilitation Act of 1973 (Section 504); and The Americans with Disabilities Act of 1990 (ADA)

It is the School District's policy not to discriminate on the basis of race, color, national origin, sex,  disability, religion, age, genetic information or veteran’s status in its educational programs,  activities, admissions, or employment policies. 

For inquiries or complaints or to request a copy of the School District's grievance procedures, please  contact: 

504/ADA Coordinator 

Todd Gibbs 

gibbs@macon.k12.nc.us 

828-524-3314 ext. 1029



  1. Students with Disabilities: Individuals with Disabilities Act (IDEA)

Pursuant to the IDEA, a federal law, the School District must provide special education services to  all children residing in the school district who are between the ages of three (3) and twenty-one  (21) who have been diagnosed with or are suspected to have mental, physical or emotional  disabilities and who are unable to benefit from a regular school program without special assistance.  If your child or a child you know may qualify for such special assistance, please contact: 

Brooke Keener 

keener@macon.k12.nc.us 

828-524-3314 ext. 1013



  1. Homeless Students: McKinney-Vento Homeless Assistance Act

For information concerning the educational rights of homeless students, please consult Board  Policy #4125 and/or contact:  

Josh Lynch 

jlynch@macon.k12.nc.us 

828-524-3314 ext. 1042



  1. Protection of Pupil Rights Amendment (PPRA)

PPRA affords parents of elementary and secondary students certain rights regarding the conduct  of surveys, collection and use of information for marketing purposes, and certain physical exams.  These include, but are not limited to: 

Parents must consent before students are required to submit to a survey that concerns one or more  of the following protected areas (“protected information survey”) if the survey is funded in whole  or in part by a program of the U.S. Department of Education: 

  1. Political affiliations or beliefs of the student or student’s parent; 
  2. Mental or psychological problems of the student or student’s family; 
  3. Sex behavior or attitudes; 
  4. Illegal, anti-social, self-incriminating, or demeaning behavior; 
  5. Critical appraisals of others with whom students have close family relationships; 6. Legally recognized privileged relationships, such as with lawyers, doctors, or ministers; 7. Religious practices, affiliations, or beliefs of the student or student’s parent; or 8. Income, other than as required by law to determine program eligibility.

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Parents must receive notice and an opportunity to opt a student out of – 

  1. Any other protected information survey, regardless of funding; 
  2. Any non-emergency, invasive physical exam or screening required as a condition of  attendance, administered by the school district, and not necessary to protect the immediate  health and safety of a student, except for hearing, vision, or scoliosis screenings, or any  physical exam or screening permitted or required under State law; and 
  3. Activities involving collection, disclosure, or use of personal information collected from  students for marketing or to sell or otherwise distribute the information to others. (This does  not apply to the collection, disclosure, or use of personal information collected from students  for the exclusive purpose of developing, evaluating, or providing educational products or  services for, or to, students or educational institutions.) 

Parents may Inspect, upon request and before administration or use – 

  1. Protected information surveys of students and surveys created by a third party;  2. Instruments used to collect personal information from students for any of the above marketing,  sales, or other distribution purposes; and 
  2. Instructional material used as part of the educational curriculum. 

These rights transfer from the parents to a student who is 18 years old or an emancipated minor under  State law.  

Parents will be provided reasonable notification of the planned activities and surveys listed below and be  provided an opportunity to opt their child out of such activities and surveys. Parents will also be provided  an opportunity to review any pertinent surveys. Following is a list of the specific activities and surveys  covered under this direct notification requirement: 

Collection, disclosure, or use of personal information collected from students for marketing,  sales, or other distribution.  

Administration of any protected information survey not funded in whole or in part by ED. Any non-emergency, invasive physical examination or screening as described above. 

Parents who believe their rights have been violated may file a complaint with:  

Student Privacy Policy Office 

U.S. Department of Education 

400 Maryland Avenue, SW 

Washington, D.C. 20202 

  1. Student Health: N.C.G.S. § 115C-375.4

With the passage of N.C.G.S. 115C-375.4, the School District must provide families with  information on Influenza and Meningococcal diseases and the vaccines that are available to prevent  each. Influenza ("flu") is caused by a virus that spreads from infected persons to the nose or throat  of others. Influenza can cause fever, sore throat, chills, coughs, headache and muscle aches.  

Anyone can get influenza. Most people are ill with flu for only a few days, but some get much  sicker and may need to be hospitalized. Influenza causes an average of 36,000 deaths each year in  the U.S., mostly among the elderly.  

Influenza vaccine is available in two types. Inactivated (killed) flu vaccine, given as a shot, has  been used in the U.S. for many years. A live, weakened vaccine, FluMist, was licensed in 2003. It  is sprayed into the nostrils. It is available for persons age 5-49 years of age. Influenza viruses 

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change often. Therefore, influenza vaccine is updated every year. Protection develops in about 2  weeks after getting the shot and may last up to a year. The best time to get the vaccine is in October  or November. Contact your local health department or physician for more details on cost and time  vaccine will be available. 

Meningococcal disease is a serious illness, caused by bacteria. It is the leading cause of bacterial  meningitis in children 2-18 years old in the United States. Meningitis is an infection of the brain  and spinal cord coverings. Meningococcal disease can also cause blood infections. About 2,600  people get meningococcal disease each year in the U.S. Ten to fifteen percent of these people die,  in spite of treatment with antibiotics. Of those who live, another 10% have chronic complications.  It is most common in infants less than one year of age, international travelers, and people with  certain medical conditions. College freshmen, particularly those who live in dormitories, have a  slightly increased risk of getting meningococcal disease. 

Learn more about these vaccines by consulting with your family doctor or nurse or contacting the  Macon County Department of Public Health at 828-349-2081 or contacting the Centers for Disease  Control and Prevention (CDC) at 1-800-232-2522 (English) or 1-800-232-0233 (Spanish) or  visiting http://cdc.gov/vaccines/.  

  1. Student Health: N.C.G.S. § 115C-47(51)1

North Carolina General Statute § 115C-47(51) requires schools to provide information concerning  cervical cancer, cervical dysplasia and human papillomavirus and the vaccines available to prevent  these diseases. 

Information on these diseases and the vaccines can be found at www.cdc.gov/vaccines/vpd-vac.  Those individuals without internet access can contact a school nurse or the Macon County Health  Department at (828) 349-2081. 

  1. North Carolina Safe Surrender Law2

Pursuant to N.C.G.S. §7B-500(b), a female may legally surrender her newborn baby to a  responsible adult without fear of criminal prosecution. While any responsible adult may receive a  newborn, School Social Workers, School Nurses, counselors and law enforcement agents are  examples of responsible adults who are familiar with this law. More information can be found at  http://www.ncdhhs.gov/assistance/pregnancy-services/safe-surrender. Those individuals without  internet access can contact a school nurse or social worker.  

  1. Asbestos Hazard Emergency Response Act

This notice is provided to you with information regarding the Asbestos Hazard Emergency  Response Act (AHERA) Management Plan for the Macon County Schools. AHERA is a provision  of the Toxic Substance Control Act and was passed by Congress in 1986. It requires schools to  "ensure that workers and building occupants, or their legal guardians, are informed at least once  each school year about inspections, response actions, and post-response action activities, including  periodic re-inspection and surveillance activities that are planned or in progress as well as the  availability of the AHERA Management Plan for public review.” (§763.84(c))  

  

1 This section need only be distributed to students in grades 5 through 12.  

2 This section need only be distributed to students in grades 9 through 12.

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The AHERA Management Plan contains documents of the initial AHERA inspection, 6-month  periodic Surveillances, Triennial re-inspections, employee training and Operations and  Maintenance procedures.  

If you have any questions regarding the AHERA Management Plan for this school district, you can  contact Todd Gibbs at 828-524-3314 ext. 1029.  

  1. Use of Pesticides: N.C.G.S. § 115C-47(47)

With the passage of N.C.G.S. § 115C-47(47), the School District must provide notification  regarding pesticide use on school property. For more information, please consult Board Policy  #9205 and/or contact:  

Todd Gibbs 

gibbs@macon.k12.nc.us 

828-524-3314 ext. 1029



  1. Student Restraint/Seclusion/Isolation 

The School District has adopted Board Policy #4302-R, as required by N.C.G.S. § 115C-391.1.  N.C.G.S. § 115C-391.1 

(a) It is the policy of the State of North Carolina to: 

(1) Promote safety and prevent harm to all students, staff, and visitors in the public  schools. 

(2) Treat all public school students with dignity and respect in the delivery of  discipline, use of physical restraints or seclusion, and use of reasonable force as  permitted by law. 

(3) Provide school staff with clear guidelines about what constitutes use of reasonable  force permissible in North Carolina public schools. 

(4) Improve student achievement, attendance, promotion, and graduation rates by  employing positive behavioral interventions to address student behavior in a  positive and safe manner. 

(5) Promote retention of valuable teachers and other school personnel by providing  appropriate training in prescribed procedures, which address student behavior in a  positive and safe manner. 

(b) The following definitions apply in this section: 

(1) "Assistive technology device" means any item, piece of equipment, or product  system that is used to increase, maintain, or improve the functional capacities of a  child with a disability. 

(2) "Aversive procedure" means a systematic physical or sensory intervention  program for modifying the behavior of a student with a disability which causes or  reasonably may be expected to cause one or more of the following: 

  1. Significant physical harm, such as tissue damage, physical illness, or  death. 
  2. Serious, foreseeable long-term psychological impairment. 
  3. Obvious repulsion on the part of observers who cannot reconcile extreme  procedures with acceptable, standard practice, for example: electric shock  

applied to the body; extremely loud auditory stimuli; forcible introduction  

of foul substances to the mouth, eyes, ears, nose, or skin; placement in a  

tub of cold water or shower; slapping, pinching, hitting, or pulling hair;  

blindfolding or other forms of visual blocking; unreasonable withholding 

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of meals; eating one's own vomit; or denial of reasonable access to  toileting facilities. 

(3) "Behavioral intervention" means the implementation of strategies to address  behavior that is dangerous, disruptive, or otherwise impedes the learning of a  student or others. 

(4) "IEP" means a student's Individualized Education Plan. 

(5) "Isolation" means a behavior management technique in which a student is placed  alone in an enclosed space from which the student is prevented from leaving. (6) "Law enforcement officer" means a sworn law enforcement officer with the power  to arrest. 

(7) "Mechanical restraint" means the use of any device or material attached or adjacent  to a student's body that restricts freedom of movement or normal access to any  portion of the student's body and that the student cannot easily remove. 

(8) "Physical restraint" means the use of physical force to restrict the free movement  of all or a portion of a student's body. 

(9) "School personnel" means: 

  1. Employees of a local board of education. 
  2. Any person working on school grounds or at a school function under a  contract or written agreement with the public school system to provide  educational or related services to students. 
  3. Any person working on school grounds or at a school function for another  agency providing educational or related services to students. 

(10) "Seclusion" means the confinement of a student alone in an enclosed space from  which the student is: 

  1. Physically prevented from leaving by locking hardware or other means. b. Not capable of leaving due to physical or intellectual incapacity. 

(11) "Time-out" means a behavior management technique in which a student is  separated from other students for a limited period of time in a monitored setting. (c) Physical Restraint: 

(1) Physical restraint of students by school personnel shall be considered a reasonable  use of force when used in the following circumstances: 

  1. As reasonably needed to obtain possession of a weapon or other dangerous  objects on a person or within the control of a person. 
  2. As reasonably needed to maintain order or prevent or break up a fight. c. As reasonably needed for self-defense. 
  3. As reasonably needed to ensure the safety of any student, school  employee, volunteer, or other person present, to teach a skill, to calm or  comfort a student, or to prevent self-injurious behavior. 
  4. As reasonably needed to escort a student safely from one area to another. f. If used as provided for in a student's IEP or Section 504 plan or behavior  intervention plan. 
  5. As reasonably needed to prevent imminent destruction to school or another  person's property. 

(2) Except as set forth in subdivision (1) of this subsection, physical restraint of  students shall not be considered a reasonable use of force, and its use is prohibited. (3) Physical restraint shall not be considered a reasonable use of force when used  solely as a disciplinary consequence. 

(4) Nothing in this subsection shall be construed to prevent the use of force by law  enforcement officers in the lawful exercise of their law enforcement duties. (d) Mechanical Restraint: 

(1) Mechanical restraint of students by school personnel is permissible only in the  following circumstances: 

  1. When properly used as an assistive technology device included in the  student's IEP or Section 504 plan or behavior intervention plan or as 

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otherwise prescribed for the student by a medical or related service  provider. 

  1. When using seat belts or other safety restraints to secure students during  transportation. 
  2. As reasonably needed to obtain possession of a weapon or other dangerous  objects on a person or within the control of a person. 
  3. As reasonably needed for self-defense. 
  4. As reasonably needed to ensure the safety of any student, school  employee, volunteer, or other person present. 

(2) Except as set forth in subdivision (1) of this subsection, mechanical restraint,  including the tying, taping, or strapping down of a student, shall not be considered  a reasonable use of force, and its use is prohibited. 

(3) Nothing in this subsection shall be construed to prevent the use of mechanical  restraint devices such as handcuffs by law enforcement officers in the lawful  exercise of their law enforcement duties. 

(e) Seclusion: 

(1) Seclusion of students by school personnel may be used in the following  circumstances: 

  1. As reasonably needed to respond to a person in control of a weapon or  other dangerous object. 
  2. As reasonably needed to maintain order or prevent or break up a fight. c. As reasonably needed for self-defense. 
  3. As reasonably needed when a student's behavior poses a threat of  imminent physical harm to self or others or imminent substantial  destruction of school or another person's property. 
  4. When used as specified in the student's IEP, Section 504 plan, or behavior  intervention plan; and 
  5. The student is monitored while in seclusion by an adult in close  

proximity who is able to see and hear the student at all times. 

  1. The student is released from seclusion upon cessation of the  behaviors that led to the seclusion or as otherwise specified in the  

student's IEP or Section 504 plan. 

  1. The space in which the student is confined has been approved for  such use by the local education agency. 
  2. The space is appropriately lighted. 
  3. The space is appropriately ventilated and heated or cooled. 
  4. The space is free of objects that unreasonably expose the student  or others to harm. 

(2) Except as set forth in subdivision (1) of this subsection, the use of seclusion is not  considered reasonable force, and its use is not permitted. 

(3) Seclusion shall not be considered a reasonable use of force when used solely as a  disciplinary consequence. 

(4) Nothing in this subsection shall be construed to prevent the use of seclusion by law  enforcement officers in the lawful exercise of their law enforcement duties. (f) Isolation – Isolation is permitted as a behavior management technique provided that: (1) The space used for isolation is appropriately lighted, ventilated, and heated or  cooled. 

(2) The duration of the isolation is reasonable in light of the purpose of the isolation. (3) The student is reasonably monitored while in isolation. 

(4) The isolation space is free of objects that unreasonably expose the student or others  to harm. 

(g) Time-out – Nothing in this section is intended to prohibit or regulate the use of time-out as  defined in this section.

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(h) Aversive Procedures – The use of aversive procedures as defined in this section is  prohibited in public schools. 

(i) Nothing in this section modifies the rights of school personnel to use reasonable force as  permitted under G.S. 115C-390.3 or modifies the rules and procedures governing discipline  under G.S. 115C-390.1 through G.S. 115C-390.12 

(j) Notice, Reporting, and Documentation. 

(1) Notice of Procedures – Each local board of education shall provide to school  personnel and parents or guardians at the beginning of each school year copies of  this section and all local board policies developed to implement this section. (2) Notice of specified incidents: 

  1. School personnel shall promptly notify the principal or principal's  designee of: 
  2. Any use of aversive procedures. 
  3. Any prohibited use of mechanical restraint. 
  4. Any use of physical restraint resulting in observable physical  injury to a student. 
  5. Any prohibited use of seclusion or seclusion that exceeds ten  minutes or the amount of time specified on a student's behavior  

intervention plan. 

  1. When a principal or principal's designee has personal knowledge or actual  notice of any of the events described in this subdivision, the principal or  principal's designee shall promptly notify the student's parent or guardian  and will provide the name of a school employee the parent or guardian can  contact regarding the incident. 

(3) As used in subdivision (2) of this subsection, "promptly notify" means by the end  of the workday during which the incident occurred when reasonably possible, but  no event later than the end of following workday. 

(4) The parent or guardian of the student shall be provided with a written incident  report for any incident reported under this section within a reasonable period of  time, but in no event later than 30 days after the incident. The written incident  report shall include: 

  1. The date, time of day, location, duration, and description of the incident  and interventions. 
  2. The events or events that led up to the incident. 
  3. The nature and extent of any injury to the student. 
  4. The name of a school employee the parent or guardian can contact  regarding the incident. 

(5) No local board of education or employee of a local board of education shall  discharge, threaten, or otherwise retaliate against another employee of the board  regarding that employee's compensation, terms, conditions, location, or privileges  of employment because the employee makes a report alleging a prohibited use of  physical restraint, mechanical restraint, aversive procedure, or seclusion, unless  the employee knew or should have known that the report was false. 

(k) Nothing in this section shall be construed to create a private cause of action against any  local board of education, its agents or employees, or any institutions of higher education  or their agents or employees or to create a criminal offense.

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  1. Use of Corporal Punishment3

Corporal punishment may be administered by school administrators as a form of school discipline.  If you do not want school administrators to use corporal punishment as discipline measures against  your child, you must complete and return the attached form.  

  1. Parental Information for Title I Schools

The following schools in this District receive federal funding through Title I: Cartoogechaye  Elementary School, East Franklin Elementary School, Highlands School, Iotla Valley Elementary  School, Macon Middle School, Mountain View Intermediate School, Nantahala School, and South  Macon Elementary School. These funds are used to provide supplemental instruction to students  who are in need of assistance in the area of reading and, on occasion, in the area of mathematics.  Our goal is to provide early intervention to struggling learners.  

Federal guidelines require that school districts provide a process by which parents may request the  qualifications of their child’s teacher. As a parent of a student in a Title I school, you have the right  to know the following information:  

  1. Whether the teacher has met state qualifications for the grade levels and subject areas in  which the teacher provides instruction;  
  2. Whether the teacher is teaching under emergency or other provisional status through which  state qualifications have been waived;  
  3. The baccalaureate degree major of the teacher and any other graduate certification or  degree held by the teacher, and the field of discipline of the certification or degree;  4. Whether the child is provided services by paraprofessionals and, if so, their qualifications.  

To request this information, please contact Josh Lynch at 828-524-3314 ext. 1042 or  jlynch@macon.k12.nc.us 

  1. Free or Reduced School Lunch

A free or reduced lunch application form, or instructions on how to access the application on-line, will be sent home with your child at the beginning of the school year. Please complete the form and  return it to your child's teacher. You will be notified if your child(ren) qualifies for free or reduced  meal prices. All information is strictly confidential. For more information on participation in the  Free or Reduced School Lunch program or questions about breakfast and summer lunch programs,  please contact: David Lightner at 828-524-3314 ext. 1010 or lightner@macon.k12.nc.us 

  1. Student Discipline Policies

Pursuant to N.C.G.S. § 115C-390.2(i), schools must make available all policies, rules and  regulations regarding student discipline. For the Board’s policies and regulations regarding student  discipline, consult the Board’s online policy manual at www.macon.k12.nc.us . All other student  discipline information will be printed in student handbooks or made available on the school’s  website at the beginning of the year available at www.macon.k12.nc.us 

  

3 This section is only applicable for those school systems that, per Board policy, are still permitted to use corporal  punishment as a form of school discipline. If your system prohibits the use of corporal punishment as a form of  discipline, this section should NOT be included in your Annual Notice. 

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  1. Student and Parent Complaint and Grievance Procedures

For information concerning student and parent complaint and grievance procedures, see Board  Policies www.macon.k12.nc.us 

  1. Equal Access to Facilities

The school system provides equal access to it facilities. For more information about accessing  school facilities, consult www.macon.k12.nc.us 

  1. Information Regarding Advanced Courses

Pursuant to N.C.G.S. § 115C-174.26(d), schools must provide information to students and parents  on available opportunities and the enrollment process for students to take advanced courses. This  information will be printed in student handbooks or made available on the school’s website at the  beginning of the year available at www.macon.k12.nc.us 

  1. School Bullying/Cyber-Bullying Policies

Pursuant to N.C.G.S. § 115C-407.16(d), school principals shall provide the local board of  education’s policy prohibiting bullying and harassing behavior, including cyber-bullying, to staff,  students and parents. A copy of these policies is available at www.macon.k12.nc.us and will be  printed in student and employee handbooks. Hard copies of the policies are available from the  school principal upon request.  

  1. Student Testing Information

For information concerning the dates of system-wide and state-mandated tests that students will be  required to take during the school year, how the results from the test will be used and whether each  test is required by the State Board of Education or the local Board of Education, contact Josh Lynch  at 828-524-3314 ext. 1042 or jlynch@macon.k12.nc.us 

  1. School Annual Report Card Grade

Pursuant to N.C.G.S. § 115C-47(58), you will be notified of the most recent grade of the school  your child is attending, as issued by the State Board of Education, if the school received a grade of  “D” or “F”. 

  1. Student Wellness Policy

For information concerning the District’s student wellness policy, see www.macon.k12.nc.us W. School Health Education Program 

You have the right to opt-out your child’s participation in curricula related to: (a) prevention of  sexually transmitted diseases, including Acquired Immune Deficiency Syndrome (AIDS); (b)  avoidance of out-of-wedlock pregnancy; or (c) reproductive health and safety education. A copy  of the materials that will be used in these curricula will be available in the school media center  during the school year and at other times that the media center is available to the public. Materials  also may be made available for review in the central office. 

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  1. Local Education Agency Report Card

For information concerning the District’s Local Education Agency Report Card required by Section  6311(h)(1) and (2) of the Elementary and Secondary Education Act, or a copy of the Report Card  contact Macon County Schools at 828-524-3314. 

  1. Title IX Nondiscrimination on the Basis of Sex

The school system does not discriminate on the basis of sex in its education programs or activities  and is required by Title IX of the Education Amendments Act of 1972 and federal regulations to  not discriminate in such a manner. This requirement extends to admission and employment. The  board will not tolerate discrimination on the basis of sex, including any form of sexual harassment  as that term is defined under Title IX, in any program or activity of the school system. 

The board has designated a Title IX coordinator to coordinate its efforts to comply with its  responsibilities under Title IX and its implementing regulations. 

Todd Gibbs  

1202 Old Murphy Road 

Franklin, NC 28734 

828-524-3314 ext. 1029 

gibbs@macon.k12.nc.us



Inquiries about the application of Title IX and its implementing federal regulations may be referred  to the Title IX Coordinator and/or the Assistant Secretary for Civil Rights in the Office for Civil  Rights at the U.S. Department of Education. The contact information for the Office for Civil Rights  with jurisdiction over North Carolina is: 4000 Maryland Ave, SW, Washington, DC 20202.  Telephone: 202-453-6020. Email: DC@ed.gov

For more information about the Title IX policies and grievance procedures, consult  www.macon.k12.nc.us

Page 12 of 14 [Updated 7/1/2021] 

FERPA Opt-Out Letter 

Macon County Schools 

Parents and guardians have the right to opt-out of sharing directory information. Schools use directory information to publish  items such as yearbooks, honor roll, newsletters, and graduation announcements. This also includes information about  opportunities for scholarship programs and colleges to be sent to you. 

Directory information may include a student’s name, address, telephone number, date and place of birth, participation in  officially recognized activities and sports. A school may disclose directory information to third parties, for non-commercial use  only. Schools will never sell information to third parties for commercial purposes. Directory information will only be used for  official purposes and to colleges and universities if you so choose. 

Federal law requires schools to release a secondary student's name, address, and phone number to military recruiters and  institutions of higher education unless the student or his parent requests in writing that such information be withheld. In addition,  the Family Educational Rights and Privacy Act (FERPA) gives parents (or students, if 18 years of age or older) the authority to  prohibit schools from disclosing any or all directory information by providing notification in writing. More Information about  your FERPA rights may be viewed at: https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html 

Please provide an answer to the following required question(s). If this form is not returned, students will not be removed from  sharing directory information. 

Question 1: Do you grant permission to allow directory information to be shared for non-commercial purposes? Yes, I give my permission for my student’s directory information to be shared. 

No, I do not give my permission for my student’s directory information to be shared. 

Question 2: Do you grant permission for your student’s contact information to be provided to the US Military for the sole  purpose of informing students of potential career opportunities? 

Yes, I give my permission for my student’s information to be shared with the US Military. 

No, I do not give my permission for my student’s information to be shared with the US Military. 

In order to inform you and your student about educational and scholarship opportunities, North Carolina public and private  colleges may request from the Department of Public Instruction your student’s contact information (name, home address, home  phone number). 

Question 3: Do you grant permission to share information with NC Public and Private Colleges? 

Yes, I give my permission for my student’s information to be shared with colleges and universities. No, I do not give my permission for my student’s information to be shared with colleges and universities. 

Question 4: During the junior year of high school, students take the state-administered nationally-recognized college readiness  assessment currently the ACT. Do you grant permission to share your student’s ACT scores with colleges and universities? The  highest score available will be shared. 

Yes, I give my permission for my student’s ACT scores to be shared. 

No, I do not give my permission for my student’s ACT scores to be shared. 

Student Name:  

(Please Print) 

Name of School: Grade: (Please Print) 

Signature of Parent/Legal Guardian/Student (if 18 or older) Date 

It is the policy of the Macon County Public School System not to discriminate on the basis of race, color, national origin, sex, religion, age,  disability, genetic information or veteran status in its educational programs, activities or employment policies.

Page 13 of 14 [Updated 7/1/2021] 

Corporal Punishment Opt-Out Letter4 

Macon County Schools 

Dear Parent(s)/Guardian(s):  

Under Board of Education policy and North Carolina law, school administrators are permitted to  use corporal punishment as a form of school discipline. However, you may decide that you do not want  school administrators to use corporal punishment against your child. Please be advised, however, that if  you make that determination and your child engages in misconduct where corporal punishment is the  consequence for that misconduct, your child will be subject to an alternative punishment which may include  suspension.  

If you decide that corporal punishment should not be used against your child, please complete the  bottom portion of this form and return it to your child's school principal. If you do not return this form,  corporal punishment may be used against your child.  

------------------------------------------------------------------------------------------ 

I am the parent/guardian for __________________________________ and I elect that corporal  punishment not be used against my child. I understand that if my child engages in misconduct  where corporal punishment is the consequence for that misconduct, my child will be subject to  an alternative punishment which may include suspension.  

Signature of Parent Date

4 This form is only used if the board of education policy allows for corporal punishment. 

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